Contents |
1. Essence | 2.
Aproaches | 3. Process | 4.
Measuring outcomes | 5. Paradoxes
6.
Examples | 7.
Jargon | 8.
Checklist | 9.
Practice tips | 10.
Resources
2.
Approaches to evaluating human services and community development
There are many ways of conceptualising evaluation. If one looked at the
human service and community development evaluations that have been
done over the past decade there are eight typical approaches being
used:
1.
Program evaluation: Evaluating the program (eg the Community Services
Grants Program (CSGP), the Families First Program, the Communities
for Children program and the Home and Community Care (HACC) Program.)
2.
Program monitoring and review: Gathering data to monitor and review
what is happening in the program (eg the CSGP funding program or
the Families First funding program and the HACC program)
3.
Service network capacity evaluation: Evaluating the capacity of
the network of services in a particular area or region to effectively
meet
community needs.
4.
Agency, service provider or service periodic evaluation (eg
evaluating the local family service, child care centre or aged
service through
a one off or periodic evaluation process)
5.
Agency, service provider or service internal ongoing evaluation (eg continuous improvement within a local family service, child
care centre
or aged service)
6.
Client focussed evaluation: Evaluating the work with individual clients (individuals and families).
7.
Community focussed evaluation: Evaluating the work with
the community.
8.
Policy evaluation: Evaluating public or organisational
policy, for example, evaluating immigration policy.
Evaluation from one perspective may be used in another.
For example, client focussed evaluation may be one
element in
program evaluation.
Agency or service provider focussed evaluation may
be one element in service network capacity evaluation.
The framework above is primarily based on what is being
evaluated (ie, program, agency, service, client,
community, policy).
Categories 1 & 2 and 4 & 5 are also distinguished by purpose.
Category 2 is about monitoring and review (for a program) and Category
5 about service improvement. These two sub-categories have been singled
out because considerable investment and energy is invested in those two
approaches by governments and agencies.
In a more comprehensive description we might include
the following five purposes for each category
of what (ie,
program, agency,
service, client,
community, policy):
- Are we doing the right things the best way? -
Direction
- Are we clear about what we are doing? - Clarity
- Do we know what’s happening? - Monitoring
- Can we improve what we are doing? - Improvement
- Are
we making a difference? - Impact
The eight typical approaches above are described
in more detail below.
1. Program evaluation
Questions
Program evaluation focusses on the
program as a whole and will ask questions
like:
What is the impact of the program?
Is the program achieving its outcomes?
Are the outcomes the right outcomes?
Has the program been implemented
as planned?
How could the program be improved?
For example what is the impact of
the CSGP program? What is the impact
of
the Families
First program?
Has the
Families First
program been
implemented as
planned?
Strategies
Program evaluation often involves
a specialist evaluation team
with specific
terms of
reference from the funding
body, for
example the
Families First
evaluation program and the Communities
for Children evaluation program.
2.
Program monitoring and review
Program monitoring and review
focusses on the program as
a whole.
Questions
Program monitoring and review
answers questions about
what is happening
in the program,
such as:
How many people are using
the program?
Are they in the target
group?
How much service is being
provided?
What are the costs per
unit of service?
Strategies
Strategies typically used
for program monitoring
and review
include:
Service agreements with
conditions for service
providers to
provide service data
Service providers' yearly
plans being submitted
to the funding
body.
Standardised data collection
systems including minimum
data sets.
For example, the CSGP
has a service framework,
service
agreements
and work is underway
for standardised data
collection. The
Supported Accommodation
Assistance Program incorporates
standardised client data
collection
for monitoring
purpose.
3. Service network capacity
evaluation Questions
Service network capacity
evaluation will ask
questions like:
Does the network
of services in this
area
or region
have the capacity
to effectively
deliver
services to
meet
the needs
of the community?
Are there effective
referral processes
between agencies?
Do the agencies in
the network understand
each
others roles?
Do the agencies in
the network support
each
other in their
roles?
Is the network of
services extensive
and comprehensive
enough to meet
the needs
in the community?
Strategies
Evaluation of service
network capacity
often involves
a specialist evaluation
team with
specific terms
of reference from a
funding body. For
example
the Families First
evaluation program
has a review
of service
network capacity
as one component
of the
program
evaluation.
4. Agency, service
provider or service
focussed periodic
evaluation
Agency, service
provider or service
focussed
periodic or
one off
evaluations focus
of the service
within a particular
organisation
or at a particular
location rather
than
the program as
a whole.
Questions
Questions asked
are similar
to the kinds
of questions
in program
evaluation
and
program monitoring
and review
but asked about
a particular
provider. Typical
questions
are:
Is the service
achieving its
aims and objectives?
Is the service
well run?
How could the
service be
improved?
How many people
are using the
service?
Are they in
the target
group?
How much service
is being provided?
What are the
costs per unit
of service?
Strategies
There are two
kinds of
strategies that
are typically
used for
periodic
external evaluation
of services.
An external
evaluation
consultant
or
team being
appointed
and given
specific
terms
of reference.
The consultant(s)
would
usually work
to a steering
committee.
Accreditation
processes
- where agreed
standards
and
indicators
have been
agreed for
the
program and
a system
established
for identifying
whether
or not service
providers
meet the
agreed
standards
and indicators.
5. Agency,
service
provider or service
focussed
internal
ongoing
evaluation
Internal
ongoing
evaluation
focusses
on
the services
at a particular
location
(not the
program
as a whole).
It is developed
and
undertaken
by
service
providers. Questions
Each service
needs
to be able
to answer
questions
such
as: Do we know
enough
to know
whether
or not
we
are providing
a
quality
service?
Do
we know
enough
to improve
the quality
of our
service?
Specific
questions
include:
What
is the
profile
of
our local
community?
Who requests
what
information
and
services?
What
services
have
been
provided?
To whom?
Did the
service
make
a difference?
In
whose
eyes?
How do
we know?
What
are clients
views
of
the
services?
Is the
service
provision
working
collaboratively
with
other
agencies?
What
is the
community
perception
of
the service?
What
community
consultation
work
and inter-agency
collaboration
is
undertaken?
How can
the service
be
improved?
Strategies
Each
local
service
needs
to
put in place
a wide
range
of
strategies
to
ensure they
can
answer
the
above questions.
Ongoing
strategies
include:
an
organisational manual,
supervision
of
staff, client
feedback
mechanisms,
staff
feedback
mechanisms,
focus
groups,
peer
review,
etc
6.
Client
focussed
evaluation
Client
focussed
evaluations
may
be
part
of
an
agency
focussed
evaluation. Questions
Questions
include:
Who
requests what
information and
services?
What
services have
been provided?
To
whom?
Did
the service
make a
difference? In
whose eyes?
How do
we know?
What
are clients
views of
the services?
How
can the
service be
improved?
Strategies
Strategies
include the
use of
case assessment,
planning and
review tools
such as:
referral form,
assessment form;
staff supervision;
case conferences;
comparing clients
with the
profile of
the community;
analysis of
service processes,
for example,
analysing the
referral and
assessment process
to ensure
that all
those entitled
to receive
service have
an equal
chance of
being referred
and assessed.
7.
Community focussed
evaluation
Community
focussed evaluations
focus on
the community. Questions
Questions
include:
Who
is the
community?
What
is the
community’s story?
What
community development
processes have
been undertaken?
Did
they make
a difference?
In whose
eyes? How
do we
know?
What
are community’s
views of what has happened?
How
can the
community be
further developed?
Strategies
Strategies
include: community
consultations, community
surveys, focus
groups, demographic
and other
population data
collection and
analysis, supervision
of community
development workers,
work collaboratively
with other
services, a
community profile
that identifies
needs and
priorities and
an implementation
plan for
meeting these
needs.
8.
Policy evaluation Questions
Some
of the
key questions
that it
may be
useful to
ask in
evaluating policy
are:
What
is the
policy and
what is
the background
behind the
policy?
What
problem was
the policy
trying to
solve?
On
what values
is the
policy based?
What
processes
were
used in
developing
the
policy?
Who
was consulted
in the
process of
developing
the
policy?
Who
is the
legitimate
authority
making the
policy?
Who
benefits from
the policy
(in theory)?
Who
is disadvantaged
by the
policy (in
theory)?
How
will the
policy be
implemented?
Who
are the
winners and
losers in
practice when
the policy
is implemented?
How
will the
relevant people
find out
about the
policy?
Strategies
Strategies
usually include
secondary
research
strategies and
interviews
and
focus groups
with stakeholders.
Key questions
In relation to your service, who is evaluating what?
Who is using what evaluation approaches?
What approach are you using?
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